Circular Letters & Documents

Last Update on the List of Documents: 

Documents Post  Assembly

Date posted
List of Decisions 9MAY23 3rd Assembly Decisions
Work Programme 2   Presentation of the highlights of WP2 (HSSC Chair)
Work Programme 3   Presentation of the highlights of WP3 (IRCC Chair)
Presentations of the Thematic Session
Block1 - 1   Mr Mitsuyuki Unno
Block1 - 2   Mr Ever Flier
Block1 - 3   Mr Jamie McMichael Phillips
Block1 - 4   Mr Mark Heine
Block2 - All   Ms Julia Powell / Mr Pierre-Yves Dupuy / Ms Iji Kim / Mr Richard Doherty
Block3 - 1   Mr Louis Demargne
Block3 - 2   Ms Inga Lips
Block3 - 3   Mr Martin Visbeck
02MAY23 AM 3MAY23 Summary Record Session 1
02MAY23 PM 3MAY23 Summary Record Session 2_v2
03MAY23 AM 7MAY23 Summary Record Session 3_v2
03MAY23 PM 9MAY23 Summary Record Session 4_v2
04MAY23 AM 9MAY23 Summary Record Session 5
05MAY23 AM 9MAY23 Summary Record Session 6




Assembly Circular Letters (ACL)

Result of the election for the posts of IHO Secretary-General and Director of the IHO ACL 18
Closing of Nominations of candidates for Secretary-General and Directors of the IHO ACL 17
Distribution of the second tranche of Assembly documents ACL 16
Distribution of the Assembly Documents ACL15
Hydrographic Industry Exhibition ACL14
Selection of Chair of the 3rd Session of the IHO Assembly ACL13
Approval of the lists of invited observers ACL12
Proposals for consideration by the 3rd session of the IHO Assembly ACL11Bis
IHO MEMBER STATES’ EXHIBITION - UPDATE “Mapping the marine environment in the Ocean Decade” ACL11
Selection of Chair of the 3rd Session of the IHO Assembly ACL10
Submission of Proposals to the Assembly - Reminder ACL09
Preparation of the table of tonnages ACL08
Invited observers - Submission of final lists for approval ACL07
IHO Member States Exhibition


Ship's visits and receptions ACL05-Rev1
Observers at the 3rd Session of the IHO Assembly ACL04-Rev1
Submission of proposals to the Assembly ACL03-Rev1
Nomination of Dr. John Nyberg by the United States of America for the post of Director of the IHO ACL02-Rev1/Bis4
Nomination of Rhett Hatcher by the United Kingdom for the post of Secretary-General of the IHO ACL02-Rev1/Bis3
Nomination of Abraham Kampfer by the Republic of South Africa for the post of Secretary-General and Director of the IHO ACL02-Rev1/Bis2
Nomination of Dr. Mathias Jonas by Germany for Secretary General of the IHO ACL02-Rev1/Bis1
Call for nomination of candidates for the position of IHO Secretary General and IHO Director ACL02-Rev1
Announcement and general arrangements ACL01-Rev1


Assembly Documents

Documents before the Assembly
No Object of the Proposal Submitted By IHO Work
1.1 Adoption of IHO Resolution - S-100 Implementation_v2 IHO Council 1
1.2 Implementation and Review of the Strategic Plan IHO Council 1



Gender-Inclusive language to be used in IHO Documents and Communications

Annex B to PRO 1.3 : M-1_EN_Draft_

IHO Council 1
1.4 3-Year Work Programme and Budget 2024-2026_v2 IHO Council 1



Revision of M-7 IHO Staff Regulations

Annex A (Clean Version) to PRO 1.5
Annex A (E9_Red-Line Version) to PRO 1.5
Secretary General 1
1.6 Polygonal demarcation of global sea areas Secretary General 1
1.7 Deprivation of the IHO member state status from the Russian Federation as its military aggression against Ukraine since 24 February 2022 has caused major threatens to navigation in the Black Sea and the Sea of Azov, in particular, has deprived Ukraine of performing the hydrographic surveying within its area of responsibility and issue and update its navigational charts Ukraine 1
2.1 IHO Council 2
2.2 Establishment of an S-100 Infra Center to support the implementation of S-100 Republic of Korea 2
2.3 The future of digital charting United Kingdom 2
3.1 Revision of clause (e) of Article 8 of the General Regulations of the IHO – Hydrographic Commission on Antarctica(HCA). IHO Council
3.2 Revised Capacity Building Strategy IHO Council 3
3.3 Recognition of the Southern Ocean_v2 Secretary General 3
3.4 Access to software, hardware and training courses Islamic Rep. of Iran 3
3.5 Establishment of a task force to explore the potential merits, structures, and options for alternate fund generation to support capacity building and other IHO initiatives United States of America, Canada, Norway, United Kingdom and Australia 3


Date posted
Templates for RHC's and HCA:
30MAR23 Templates for the RHC's and HCA Reports and Presentations
IHO Powerpoint Template Presentations 4MAR23 Template for the ppt presentations to the Assembly
List of Participants   Link to the continuously updated list of participants to A3
Heads of Delegation Briefing 28APR23 Presentation of the Heads of Delegation biefing
28APR23 Provisional Agenda
A3_2023_G_02_EN_Redbook_Rev2 24/APR23 Redbook
A3_2023_G_03_EN_V3 19APR23 Table of Tonnages, Shares, Contribution and Votes (2024-2026)
A3_2023_G_04_EN_V3 20APR23 List of Assembly Documents
06APR23  Council Report
20JAN23 Work Programme 1 Report (Presentation)
18APR23 ARHC Report (Presentation)
A3_2023_G_06.2_EN 09JAN23 BSHC Report (Presentation)
A3_2023_G_06.3_EN_V2 11APR23 EAHC Report (Presentation_v3)
A3_2023_G_06.4_EN 05JAN23 EAtHC Report (Presentation)
A3_2023_G_06.5_EN 13JAN23 MBSHC Report (Presentation)
23DEC22 MACHC Report (Presentation)
16DEC22 NHC Report (Presentation)
A3_2023_G_06.8_EN_V2 11APR23 NIOHC Report (Presentation)
16DEC22 NSHC Report (Presentation)
20DEC22 RSAHC Report (Presentation)
A3_2023_G_06.11_EN 19APR23 SEPRHC Report (Presentation)
A3_2023_G_06.12_EN_V2 21FEB23 SAIHC Report (Presentation)
20DEC22 SWAtHC Report (Presentation_v2)
A3_2023_G_06.14_EN 06APR23 SWPHC Report (Presentation)
A3_2023_G_06.15_EN 04JAN23 USCHC Report (Presentation_v2)
16DEC22 HCA Report (Presentation)
A3_2023_G_07_EN_v3 03MAY23 Endorsement of the Selection Process for the Council 
A3_2023_G_08_EN_v3 03MAY23 Provisional List of Council Members 
A3_2023_G_09_EN 24APR23 Annual Report 2022 
A3_2023_F_01_EN_Rev3 21APR23 Finance Report 2020-2022
A3_2023_F_02_EN 24APR23 Finance Report 2022 (Part II of the document A3_2023_G_09_EN - Annual Report 2022)
A3_2023_F_02_Add1_EN 20APR23 Audit Report 2022
A3_2023_F_03_EN 04MAY23 Finance Committee Report to A-3 (to be uploaded after FC meeting)
A3_2023_E_01_EN_Rev1 09MAR23 List of Candidates for the Post of Secretary-General and Director of the IHO
A3_2023_E_02_EN_FR_Rev1 1MAR23 Table of Tonnages, Shares and Votes Applicable for the Election at A-3



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Last modified: 11/05/2023 - 12:00